PMI Singapore Chapter

Extraordinary General Meeting 2021 | Constitution Revision | Support the Chapter

Extraordinary General Meeting 2021 | Constitution Revision | Support the Chapter

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PMI Singapore Chapter Extraordinary General Meeting
28 October 2021 | Virtual | Constitution Revision


PLEASE SCROLL TO THE END OF THIS PAGE FOR DETAILS ON UPDATES

 

>> 14 October: Proposed Constitution text (draft) is now included in Additional Items - Documents

>> 21 October: Agenda announced. Request to e-vote as of Tuesday, 26 Oct 2021


Notice is hereby given on 28 September 2021 by Mr Sarbojit Bose, Honorary Secretary, to all PMI Singapore Chapter Members that an Extraordinary General Meeting (EOGM) of Project Management Institute Singapore Chapter is called for 28 October 2021 with the purpose of updating this Society's Constitution.

Please refer to the official details below.

 

Date 

Thursday, 28 October 2021

Time 

7.00 pm to 8.30 pm SGT

Place 

Online Meeting (internet access required, virtual access details will be sent by email to Chapter Members who register via our website.)

EOGM registration from 2 October 2021  

If you would like to attend this EOGM / earn PDUs, please register between 2 October 2021 (1pm SGT) and 28 October 2021 (6.30pm SGT). 

Registration button will appear once registration opens and you log in. You can also cancel your registration after logging in.

Please note there is limited capacity and first come-first served applies as usual.

Purpose 

PMI Singapore Chapter's Executive Committee commissioned an Independent Constitution Review Committee to propose a comprehensive revision to this Society's prevailing Constitution. The prevailing version came into effect in April 2015.

The intent of this review / changes is to ensure that PMI Singapore Chapter is fully aligned with the latest governance and standards of Registry of Societies in Singapore, as well as PMI Global.

In reference to Constitution clause 11.1, any alteration or addition / deletion to the Constitution requires consent from voting Members.

Please also note that following clause 11.3, the Society shall not amend its Constitution without prior approval in writing from Registry of Societies. This takes approximately 30 days after consent is granted.

Voting to approve new Constitution

VOTING TIMELINE: 26 - 28 October 2021 (8pm SGT).

We continue using the e-voting (electronic) system and voting remains anonymous. Anyone with their PMI Singapore Chapter membership valid during the voting period is eligible to vote. You do not need to attend the EOGM to vote.

Eligible members will be emailed their unique voting instructions.

A reminder email will be sent on the last day to those who haven't cast their vote. Please check your email associated with PMI (https://my.pmi.org) to find your voting instructions - sender address is noreply@votenet.com and it may land in your junk/spam folder. If you can't find it and think you should have received it - please contact chaptersupport.asiapac {at} pmi.org directly with your name, PMI ID, email address for support.

Please scroll down to the Additional Items section for further details.

Eligibility to attend 

Exclusive only to PMI Singapore Chapter Members whose membership is valid at least until 31 October 2021. Please pre-register for the event on this page (as of 2 October 2021) - need to log in first.

Earning PDUs 

1.5 Leadership PDUs (where applicable, PMI ID to be included with registration; only those who pre-register & dial in can earn PDUs)

Cost 

Complimentary

Website 

www.pmi.org.sg 

 

 

IMPORTANT MILESTONES LEADING UP TO THIS MEETING

Activity

Timeline / Deadline
(in SGT)

Initial membership list provided to e-voting administrator for setup 4 Oct 2021
Announcement of suggested new text of our Constitution - now uploaded in Additional Items > Documents 14 Oct 2021

Any Member who wishes to place an item on the agenda for this EOGM may do so in writing an email to Secretaryexco {at} pmi.org.sg 
(current Executive Committee will also receive this)

by 14 Oct 2021 

(2 weeks prior to a general meeting as per constitution clause 10.7)

OPTIONAL - additional Info Session for Chapter Members who are interested in more details about this revision. Independent Constitution Review Committee will present about methodology and key amendments. A separate sign up will also open on 2 Oct 2021 via this event page. 8pm on 20 Oct 2021

Announcement of meeting agenda

21 Oct 2021

(Agenda is to be sent 7 days prior to a general meeting as per constitution clause 10.6)

e-Voting period for eligible Members

0.01am on 26 Oct - 8pm on 28 Oct 2021

Register to attend the EOGM online via this page - need to log in first. You can also cancel participation by this time.

Note that only those who pre-register and dial in can earn PDUs (if applicable)

by 6.30pm on 28 Oct 2021

(Please note registration opens in the afternoon of 2 October 2021)

Announcement of results at the meeting
(subject to change)

 



APPOINTED INDEPENDENT CONSTITUTION REVIEW COMMITTEE (ICRC)

The revision effort is carried out by a special committee consisting of the following volunteer members:

  • Jonathan Paddy, PMP, DASSM, DAVSC (Chair)
  • Maud Hällsten, PMP
  • Mike Harries, PMP, PMI-ACP
  • Elmer Nacional, PMP
  • Long Lee Lian, PMP 


QUESTIONS?

Please do not hesitate to contact us if you have any questions.

Contact the Secretary & Executive Committee: exco {at} pmi.org.sg


 
>> ADDITIONAL ITEMS
 

1. Documents 

  • Prevailing PMI Singapore Chapter Constitution: download from HERE 

  • Proposed new text of PMI Singapore Chapter Constitution & Bylaws (draft): download from HERE 
    >> Please be advised that we might still find language / cosmetic / formatting items that need fixing. 

 

2. e-Voting Details

Eligible Members will be sent a personalised email from noreply@votenet.com with their own unique e-voting link / login details after 0.01am SGT on Tuesday, 26 Oct 2021. One can cast their vote upon receipt of their email.

>> Please remember to check your spam/junk folder if you can’t find it.

  • e-Voting is possible until 8.00pm on Thursday, 28 Oct 2021 (SGT) and is the only mode to vote.
  • One doesn't need to attend the meeting to e-vote.
  • If you can’t find the email notification and think you should have - please contact chaptersupport.asiapac {at} pmi.org directly with your name, PMI ID, email address for support. 

The voting platform is not difficult to use, it is the same one used in our AGMs.

We would also like to confirm that the voting page link is indeed this: https://eballot4.votenet.com/pmichapter.

The results of this vote are planned to be announced at the meeting itself.

3. Meeting Location - will be held online

Access details will be emailed directly to registered chapter members on the event day. Understandably, we do not publish such details in public domain.

Please contact membership {at} pmi.org.sg after checking junk/spam folder if you don't receive them. Those who register on the event day will receive access details at intervals throughout the day.

Kindly note that PDUs will be earned only by eligible PMI-certified members who pre-register on this page by 6.30pm on 28 October 2021 to attend the meeting online and are present. (This is also to say that PDUs will not be credited to those who attend the meeting but have not pre-registered - and of course this is applicable only to those who have a PMI certification to maintain.) 

 


>> UPDATES

 

> 14 October: Proposed Constitution text is now included in Additional Items - Documents

>> 21 October: Meeting Agenda announced as follows

Call Meeting to Order
Opening remarks by Chapter President   
Overview of the revised constitution by Independent Constitutional Review Committee (ICRC)   
Q&A on revised constitution with ICRC   
Constitution revision vote result announced   
Any Other Business (AOB)
Closing remarks & Conclusion of EOGM  

.

 
 

Event Properties

Event Date 28-10-2021 7:00 pm
Event End Date 28-10-2021 8:30 pm
Registered 128
Cut off date 28-10-2021 6:35 pm
Individual Price Complimentary
No. of Strategic PDUs N/A
No. of Technical PDUs N/A
No. of Leadership PDUs 1.5
Location Online Meeting
Please login to register for this event