PMI Singapore Chapter

Annual General Meeting 2021 | Support the Chapter

Annual General Meeting 2021 | Support the Chapter

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PMI Singapore Chapter 21st Annual General Meeting 

PLEASE SCROLL TO THE END OF THIS PAGE FOR UPDATES

>> 14 MARCH 2021 - Nomination call extended for some positions
>> 20 MARCH 2021 - Nomination call extended for Treasurer, Asst. Treasurer, Auditor
>> 24 MARCH 2021 - Agenda, (potential) deferment of election

>> 30 MARCH 2021 - This AGM is rescheduled to 29 April 2021. If you had already registered for the original 31 March 2021 date, no action is required unless you'd like to cancel. Simply log in to do so.

>> 27 APRIL 2021 - Election will be held separately within one month of AGM. Remember to register to attend the AGM if you haven't yet. 2 PDUs for attendance.

>> 29 APRIL 2021 - Access details will be emailed to registered Chapter Members at noon today and at intervals throughout the day for sign ups until roster closes at 6.30pm SGT. Please contact membership {at} pmi.org.sg after checking junk/spam folder if you don't receive them.


>> 26 May - 8pm SGT on 28 May 2021
eVoting takes place. Eligible members should have received a personalised email from VoteNet already. See Voting Section on this page for info. Detailed Candidate profiles can be found on Chapter's website: click here

Eligible Chapter Members should have received their unique / personalised voting link by email just after midnight on 26 May 2021. Sender address is noreply@votenet.com and it may be in your junk/spam folder.

Said email contains the URL to the VoteNet website that is used for voting together with your own username & password generated for this particular election. This is unrelated to your PMI login.

Anyone with their PMI Singapore Chapter membership valid during the election is eligible to vote. You did not need to attend the AGM to vote. Please check your email associated with PMI to find your voting instructions - screenshot of the email is below.

If you can't find it and think you should have received it - please contact chaptersupport.asiapac {AT} pmi.org  directly with your name, PMI ID, email address for support.

>> The voting platform is not difficult to use, however feel free to refer to a guide we prepared especially for you: download from HERE

 

VoteNet VotingInstructionsEmailScreenshot





Notice was first given on 28 February 2021 by Mr Suria Raghavan, Honorary Secretary, to all PMI Singapore Chapter Members that the 21st Annual General Meeting (AGM) of Project Management Institute Singapore Chapter will be held on 31 March 2021. A new notice is hereby given on 30 March 2021 by Honorary Secretary for a rescheduled AGM according to the following details:

 

Date 

Thursday, 29 April 2021

Time 

7.00 pm to 9.00 pm SGT

Place 

Online Meeting (internet access required, virtual access details will be sent by email to Chapter Members who register via our website. Registration opens on 2 March 2021 and one needs to be logged in.)

AGM registration from 2 March 2021  

You do not need to re-register. 

If you would like to attend this AGM and earn PDUs, please register between 2 March 2021 (9am SGT) and 29 April 2021 (6.30pm SGT). 

Click the registration button on top of this page to register - it will appear once registration opens. You need to be logged in to this website for the button to be available. You can also cancel your registration after logging in.

Please note there is limited capacity and first come-first served applies as usual.

Voting

VOTING TIMELINE: 26-28 May 2021 (8pm SGT). Detailed Candidate profiles can be found on Chapter's website: click here

And please scroll down to 24 & 30 March & 27 April updates

We continue using the e-voting (electronic) system and voting remains anonymous. Anyone with their PMI Singapore Chapter membership valid during the election is eligible to vote. You do not need to attend the AGM to vote.

Eligible members will be emailed their unique voting instructions.

A reminder email will be sent on the last day to those who haven't cast their vote. Please check your email associated with PMI (https://my.pmi.org) to find your voting instructions - sender address is noreply@votenet.com and it may land in your junk/spam folder. If you can't find it and think you should have received it - please contact chaptersupport.asiapac {at} pmi.org directly with your name, PMI ID, email address for support.

Please scroll down to the Additional Items section for further details.

Eligibility to  attend 

Exclusive only to PMI Singapore Chapter Members whose membership is valid at least until 30 April 2021. Please pre-register for the event on this page (as of 2 March 2021) - need to log in first.

Earning PDUs 

2 Leadership PDUs (where applicable, PMI ID to be included with registration; those who don't pre-register will not be credited said PDUs)

Cost 

Complimentary

Website 

www.pmi.org.sg 

 

IMPORTANT MILESTONES LEADING UP TO AGM

Activity

Timeline / Deadline
(in SGT)

Initial Membership List provided to e-voting administrator for setup 4 Mar 2021 after 5pm

Candidate nomination submission period starting from the date of announcement

>> UPDATE on 14 March, please scroll to end of this page for details: Call extended till 19 March 2021 for the following positions ONLY:

  • Hon. Treasurer
  • Hon. Assistant Treasurer
  • Hon. Asst. Secretary 
  • Hon. Auditors
  • Trustees

>> UPDATE on 20 March, please scroll to end of this page for details: Call extended till 23 March 2021 for the following positions ONLY:

  • Honorary Treasurer (requires board experience, 1-year term)
  • Honorary Assistant Treasurer (requires board experience, 1-year term)
  • Honorary Auditor (requires audit experience, no board experience is needed, 1-year term)

11 Mar 2021 (by 11.59pm)

EXTENDED for specific positions till 19 Mar 2021, then 23 Mar 2021 (both by 11.59pm).

Nomination submission period is now closed.

Any Member who wishes to place an item on the agenda for this AGM may do so in writing an email to Secretaryspmi-board {at} pmi.org.sg 
(current Executive Committee will also receive this)

15 April 2021

(14 days prior to AGM as per constitution clause 10.7)

Announcement of successful candidate nominations (EC, Honorary Auditors, Trustees)

>> UPDATES on 24 & 30 March, 27 April - please scroll to end of this page for details

25 May 2021 

Announcement of agenda

>> As we did not receive any further AOB items, the agenda we shared on 24 March 2021 still stands - please scroll to end of this page for details

22 Apr 2021

(Agenda is to be sent 7 days prior to AGM as per constitution clause 10.6)

e-Voting period for eligible members

>> UPDATES on 24 & 30 March, 27 April - please scroll to end of this page for details

Election will be held within one month of AGM:

0.01am on 26 May - 8pm on 28 May 2021

Register to attend the AGM online via this page - need to log in first. You can also cancel participation by this time.

Note that only those who pre-register and dial in can earn PDUs (if applicable)

by 6.30pm on 29 April 2021
Announcement of results by 29 May 2021


ELECTION OF EXECUTIVE COMMITTEE

We encourage you to stand for a position on the Executive Committee (EC) of our Chapter. The following positions are open for election as per our constitution clauses 7.8, 12.1 and 14.2:

EC Position

Position (number of available positions)

Length of Term

EC Officer

President (1)

One year

Vice President (2)

Honorary Secretary (1)

Honorary Treasurer (1)

Honorary Assistant Secretary (1)

Honorary Assistant Treasurer (1)

EC Member

Committee Member (9)

One year

Non-EC Member

Honorary Auditor (2)

One year

Trustee (3 or 5)

Three years



NOMINATION SUBMISSION - now closed

The prescribed nomination form for EC Term 2021-22 can be downloaded from HERE.

We strongly encourage candidates to not leave this until last minute, because consented scans of signatures need to be obtained from a proposer and a seconder on their filled out form. What is more, for a nomination to qualify, the candidate, proposer and seconder must be PMI Singapore Chapter members at the time of nomination and their membership must be valid at least until 31 March 2021.

>> Nomination submission instructions / eligibility can be found in the nomination form file itself. The deadline is on 11 March 2021. 

>> UPDATE from 14 March: Call extended till 19 March 2021 for some positions, please scroll to end of this page for details.

>> UPDATE from 20 March: Call extended till 23 March 2021 for some positions (Treasurer, Asst. Treasurer, Auditor), please scroll to end of this page for details.

>> If you have any issues filling out or submitting the form, please contact secretary {at} pmi.org.sg

>> For your convenience, please refer to this dedicated INFO PAGE to read up on the portfolios you could contribute to, roles & responsibilities, and requirements.

>> Candidates are not allowed to address the members present at AGM (constitution clause 9.13). What is more, according to PMI rules, nobody is allowed to campaign / electioneer in any way (nor have anyone do this on their behalf). Objective is for chapter members to vote based on individual’s profile and not their network. Any promotion for an election is seen as having an unfair advantage and will result in disqualification. In avoidance of doubt, this refers to self-promotion and on someone's behalf.

All election and nominee information will be presented by the Chapter’s Nomination / Election Committees and must be presented in a fair and equitable way that offers all candidates the same platform to promote themselves as a candidate.


APPOINTED NOMINATION COMMITTEE

The nomination process will be conducted by the appointed Nomination Committee consisting of the following volunteer members:


APPOINTED ELECTION COMMITTEE

The election process will be conducted by the appointed Election Committee consisting of the following volunteer members:



QUESTIONS?

Please do not hesitate to contact us if you have any questions.

Contact the Secretary & Executive Committee: spmi-board {at} pmi.org.sg


 
>> ADDITIONAL ITEMS
 

1. Other Documents 

  • Prevailing PMI Singapore Chapter Constitution: download from HERE
  • Audited Treasurer's Report: download from HERE
  • 31 March 2020 AGM Minutes of Meeting: download from HERE 
  • Presidents Report 2020-21: download from HERE 

2. e-Voting Details - Election will be held within one month of the AGM - please refer to updates on 24 & 30 March, 27 April - scroll to end of this page for details

Detailed Candidate profiles can be found on Chapter's website: click here

Eligible* members will be sent a personalised email from noreply@votenet.com with their own unique e-voting link / login details after 0.01am SGT on Wednesday, 26 May 2021. One can cast their vote upon receipt of their email.

>> Please remember to check your spam/junk folder if you can’t find it.

e-Voting is possible until 8.00pm on Thursday 28 May 2021 (SGT) and is the only mode to vote.

The voting platform is not difficult to use, however feel free to refer to a guide we prepared especially for you: download from HERE

We would also like to confirm that the election page link is indeed this: https://eballot4.votenet.com/pmichapter.

The results of this vote will be announced by the Election Committee at the AGM itself.

* Anyone with their PMI Singapore Chapter membership valid at 9am on 25 May 2021 and at least until 31 May 2021 is eligible to vote.

3. AGM Location - will be held online

Access details will be emailed directly to registered chapter members on the AGM day. Understandably, we do not publish such details in public domain.

Please contact membership {at} pmi.org.sg after checking junk/spam folder if you don't receive them. Those who register on the event day will receive access details at intervals throughout the day.

Kindly note that the 2 Leadership PDUs will be earned only by certified members who pre-register on this page by 6.30pm on 29 April 2021 to attend the AGM online and are present. (This is also to say that PDUs will not be credited to those who attend the meeting but have not pre-registered - and of course this is applicable only to those who have a PMI certification to maintain.) 

 


>> UPDATES

 

> 14 March 2021

PMI Singapore Chapter is proud to have received a good level of support and interest during the nomination period that ended on 11 March 2021. This is to inform you that the Nomination Committee is still reviewing the nominations and successful candidates will be announced in due time. 
 
Please note that there were no candidates for a few positions. Nomination Call is hereby extended till 19 March 2021 (11.59pm SGT) ONLY for the following positions:

  • Honorary Treasurer (1 vacancy, 1-year term)
  • Honorary Assistant Treasurer (1 vacancy, 1-year term)
  • Honorary Assistant Secretary (1 vacancy, 1-year term)
  • Honorary Auditor (2 vacancies, 1-year term)
  • Trustee (2 or 4 vacancies, 3-year term)

Please utilise the originally prescribed nomination form (download from HERE) and kindly note that:

  • this additional nomination call is only for new candidates & only for above-mentioned positions;
  • the new deadline for said nomination submission is 11.59pm on Friday, 19 March 2021 (SGT);
  • instructions are in the file; 
  • since we are re-using the form that was originally prescribed by the Executive Committee for this election cycle, do not be alarmed by the previous deadline listed in the file itself;
  • any successful candidates will be announced on our website. 

> 20 March 2021

Please note that there are still vacancies for a few positions. FINAL Nomination Call is hereby extended till 23 March 2021 (11.59pm SGT) ONLY for the following positions:

  • Honorary Treasurer (requires board experience, 1-year term)
  • Honorary Assistant Treasurer (requires board experience1-year term)
  • Honorary Auditor (requires audit experience, but does NOT require board experience, 1-year term)

Please utilise the originally prescribed nomination form (download from HERE) and kindly note that:

  • this additional nomination call is only for new candidates & only for above-mentioned positions;
  • the new deadline for said nomination submission is 11.59pm on Tuesday, 23 March 2021 (SGT);
  • instructions are in the file; 
  • since we are re-using the form that was originally prescribed by the Executive Committee for this election cycle, do not be alarmed by the previous deadline listed in the file itself;
  • any successful candidates will be announced on our website in due time.

> 24 March 2021

We have been advised by the authorities to defer conducting the Election until they issue a clarification regarding regulatory requirement for non-Singapore Citizen / PR holding ExCo roles in non-profit societies.

This is why the Election Committee has not yet announced the successful (eligible) candidates for election.

In practice, we may have to postpone the election and with that, the AGM. As soon as we have concrete information to share with you, we will email everyone again.

This is the agenda that will be followed at the AGM when we have it.

Call Meeting to Order
Approve last year’s AGM Minutes of Meeting
President’s Report
Treasurer’s Report
Introduction of Nomination Committee
Introduction of Election Committee

Any Other Business (AOB)

- item requested to be added by a chapter member to provide an update about the ongoing Constitution Review in alignment with PMI global. 

Election Results and Introduction of the 2021-2022 Executive Committee Members (pending)
Conclusion of AGM

 


> 30 March 2021

While we are waiting for a resolution (official answer) from the authorities on the important matter of eligibility - kindly refer to update from 24 March - we would like to apologise for not being able to conduct the AGM and Election as originally planned for 31 March 2021. Apart from the important matter still unclear, this is also because previous financial year's audited accounts (Treasurer’s Report) are not yet available.

Suria Raghavan, Honorary Secretary, is hereby giving a new 30 day notice (constitution clause 10.6 and in reference to 10.1). 

The new AGM date is now set for 29 April 2021 at 7pm SGT. The meeting will be conducted via Zoom. Access details will be shared with registered participants closer to the date.

>> You do not need to re-register. If you haven't yet - please do so on this page after logging in. Alternatively, you can cancel via this page after logging in.

We will email you again as soon as we have more news. Thank you for your patience and understanding.

 


> 27 April 2021

21st AGM goes ahead as planned on 29 April 2021 at 7pm SGT. Registration / cancellation window closes at 6.30pm SGT on the event day.

Please be informed that the Election will be held separately - within one month of the AGM - as stipulated in our constitution clause 10.2.4. It will be conducted electronically as previously announced.

The reason for deferring the election is that the Chapter had to apply to Ministry of Manpower (MOM) for a Letter of Consent (LOC) for each non-SC / non-PR candidate and we are waiting for the outcome. Once we conclude this process, the Election Committee will be able to announce all successful candidates and share election / voting details.

President's Report and Audited Financial Report will be uploaded to this AGM event page by Thursday morning. As we did not receive any further AOB items, the agenda we shared on 24 March 2021 still stands.

 

Event Properties

Event Date 29-04-2021 7:00 pm
Event End Date 29-04-2021 9:00 pm
Registered 274
Cut off date 29-04-2021 6:35 pm
Individual Price Complimentary
No. of Strategic PDUs N/A
No. of Technical PDUs N/A
No. of Leadership PDUs 2
Location Online Meeting
Please login to register for this event