PMI Singapore Chapter

Annual General Meeting 2020 | Support the Chapter

Annual General Meeting 2020 | Support the Chapter

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PMI Singapore Chapter 20th Annual General Meeting 

PLEASE SCROLL TO THE END OF THIS PAGE FOR UPDATES:
>> 17 MARCH 2020  >>  20 MARCH 2020  >>  24 MARCH 2020  >>  27 MARCH 2020 

NOTES (31/03/2020)
1. E-voting reminder was sent out around 11am TODAY 
to those eligible who haven't yet cast their vote, to their email address associated with PMI global account. Sender is noreply@votenet.com - Please check your junk/spam folder first, contact <chaptersupport.asiapac@pmi.org> if you can't find your voting instructions.

2. AGM DIAL IN DETAILS were sent to our members on 24/03/2020 together with the AGM agenda. They were also RESENT TODAY for your convenience around 1pm: AGM 2020 | Access Details | WebEx Event


 

Notice is hereby given on 29 February 2020 by Mr. Frankie Shuai, PMPHonorary Secretary, to all PMI Singapore Chapter Members that the 20th Annual General Meeting (AGM) of Project Management Institute Singapore Chapter (SPMI) will be held according to the following details:

 

Date 

Tuesday, 31 March 2020

Time 

7.00pm to 9.00pm SGT

Place 

Online Meeting * (internet access required, access details sent to members by email with agenda 7 days prior and on 31/03/20 as a reminder)

AGM registration  

If you would like to attend the online AGM and earn PDUs, please register between 1 March 2020 (3pm SGT) and 30 March 2020 (11.55pm SGT). Otherwise, you may just dial in - access details were sent with Agenda mailer a week ago and a reminder with those details will be on the day for your convenience.

Click the registration button on top of this page to register. You need to be logged in to this website for the button to be available.

Please note there is limited capacity, so first come-first served applies.

Voting

We are adopting e-voting (electronically) and voting remains anonymous. Anyone with their SPMI membership valid on 28 March at 9am and at least until 31 March 2020 is eligible to vote.

Eligible members will be emailed their unique voting instructions after 0.01am on Sunday, 29 March 2020 and voting is possible till 8.00pm on 31 March 2020. A reminder email will be sent on 31 March 2020 at 11am to those who haven't cast their vote. Please check your email associated with PMI (https://my.pmi.org) to find your voting instructions - sender address is noreply@votenet.com and it may be in your junk/spam folder. If you can't find it and think you should have received it - please contact chaptersupport.asiapac@pmi.org directly with your name, PMI ID, email address for support.

More details in the 24 March 2020 update at the bottom of this page.

Eligibility to  attend 

Exclusive only to PMI Singapore Chapter Members whose membership is valid at least until 31 March 2020. Please pre-register for the event on this page - need to log in first.)

Earning PDUs 

2 Leadership PDUs (where applicable, PMI ID to be included with registration; those who don't pre-register will not be credited said PDUs)

Cost 

Free of charge

Website 

www.pmi.org.sg 

* Given the COVID-19 situation, this Executive Committee naturally prioritises safety and well-being of the community, and therefore follows the guidelines by Singapore Government. It was subsequently decided to not gather as a big group at one physical location and instead utilise online tools available to us.

 

IMPORTANT MILESTONES LEADING UP TO AGM

Activity

Timeline / Deadline
(in SGT)

Candidate nomination submission period
(by email, more details below)

29 Feb 2020 - 11 Mar 2020

Membership List provided to e-voting administrator for setup 4 Mar 2020 after 5pm

Any Member who wishes to place an item on the agenda for this AGM may do so in writing an email to Secretary: frankie@pmi.org.sg 
(optionally CC the Executive Committee: spmi-board@pmi.org.sg)

17 Mar 2020

(14 days prior to AGM as per constitution clause 10.7)

Announcement of successful candidate nominations (EC, Honorary Auditors, Trustees)
PLEASE REFER TO 17 & 20 MARCH 2020 UPDATES AT THE BOTTOM OF THIS PAGE

17 Mar 2020
-> 20 Mar 2020

Announcement of agenda, president's report, e-voting procedure, online meeting details, etc.
PLEASE REFER TO 24 MARCH 2020 UPDATE AT THE BOTTOM OF THIS PAGE

24 Mar 2020

(Agenda is to be sent 7 days prior to AGM as per constitution clause 10.6)

ADDED ON 24/03/20: Additional nomination submission period only for Honorary Auditor candidates (please support the chapter - more details in the 24 March 2020 update at the bottom of this page) by 7pm on 26 Mar 2020
Register to attend the AGM online via this page - need to log in first
Note that only those who pre-register and dial in can earn PDUs (if applicable)
by 11.55pm on 30 Mar 2020
ADDED ON 24/03/20: e-Voting period for eligible members 0.01am on 29 March - 8.00pm on 31 Mar 2020


ELECTION OF EXECUTIVE COMMITTEE

We encourage you to run for a position on the Executive Committee (EC) of the Chapter. The following positions are open for election as per our constitution clauses 7.8, 12.1 and 14.2:

EC Position

Position (number of available positions)

Length of Term

EC Officer

President (1)

One year

Vice President (2)

Honorary Secretary (1)

Honorary Treasurer (1)

Honorary Assistant Secretary (1)

Honorary Assistant Treasurer (1)

EC Member

Committee Member (9)

One year

Non-EC Member

Honorary Auditor (2)
nomination period extended as per 24/03/20 update

One year

Trustee (4 out of 5)

Three years


NOMINATION SUBMISSION

The prescribed nomination form for EC Term 2020-21 can be downloaded from HERE.

We suggest that candidates do not leave this until last minute, because handwritten signatures need to be obtained from a proposer and a seconder on the printout of their filled-out form. What is more, for a nomination to qualify, the candidate, proposer and seconder must be PMI Singapore Chapter members at the time of nomination and their membership must be valid at least until 31 March 2020. Candidates are not allowed to address the members present at AGM (constitution clause 9.13).

Further nomination submission instructions can be found in the nomination form file itself and the deadline is on 11 March 2020.


APPOINTED NOMINATION COMMITTEE

The nomination process will be conducted by the appointed Nomination Committee consisting of the following members:

 Name  PMI ID
 Ganesh Ramanathan  914533
 Mohanapriya D  2356433
 Stefany Maranghos  4165677
 Ivan Tan  1237579
 Tuan See Lee  1252543


APPOINTED ELECTION COMMITTEE

The election process will be conducted by the appointed Election Committee consisting of the following members:

 Name  PMI ID
 Zineb Boucher  4844728
 Kiran Kumar Appana  921577
 Wei Wang  4526599


OTHER DOCUMENTS

  • NEW: President's Report 2020: download from HERE
  • NEW: Final Audit for Financial Year 2019 - signed report: download from HERE
  • PMI Singapore Chapter Constitution: download from HERE
  • AGM 2019 Meeting Minutes: download from HERE

 

Further details will be announced on this page as we near the AGM.

Please do not hesitate to contact us if you have any questions.

Contact the Secretary: frankie@pmi.org.sg
Contact the Executive Committee: spmi-board@pmi.org.sg


>> UPDATE PUBLISHED ON 17 MARCH 2020
 
PMI Singapore Chapter is proud to have received such a level of support and interest during the nomination period that ended on 11 March 2020. This is to inform you that the Nomination Committee is still reviewing the nominations. Successful candidates will be published this week.
 
Please note that there were no candidates for Honorary Auditor nor Trustee positions. Therefore there was no need to email/announce to Members today in reference to Clause 14.4: "Notice of any proposal to remove a trustee from the trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the Society’s website and informing all members through email at least two weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies."

>> UPDATE PUBLISHED ON 20 MARCH 2020

We are pleased to announce the final results of the nomination process as follows:

  • Executive Committee (EC) term 2020-21 nomination form submission deadline was on Wednesday, 11 March 2020.
  • Nomination Committee (NC) 2020 received a total twenty seven (27) nomination forms by 11 March 2020.
  • NC scrutinised the forms in accordance with the SPMI Constitution.
  • As a result, eighteen (18) nominations were accepted and nine (9) nominations were rejected due to incorrect and/or incomplete submissions.
  • NC notified unsuccessful candidates separately with reason(s) for rejection. Appeal protocol was provided in said communication.
  • There were six (6) appeals, of which one (1) was accepted, bringing the total of successful nominations to nineteen (19). 
  • The decision of the NC is final.
  • NC handed over the final list of successful candidates to the Election Committee 2020 on 19 March 2020 as follows in the table below.
  • Candidate profiles can be found on Chapter's website: website (click here).

Position (number of available positions)
Election / Unopposed

Candidates (PMI ID)

President (1)

Declared unopposed

 Harihara Subramanian Subramanian (1047293)

Vice President (2)

Declared unopposed

 ZhenZhong (Frankie) Shuai (2053722)


 John Lee (1734706)

Honorary Secretary (1)

Up for election

 Raghavan Surianarayanan (536017)
  Praveen Dayal (765257)

Honorary Treasurer (1)

Up for election

 Nithin Kumar Bomirasipeta (1924485)
 Rupali Londhe (2851196)

Honorary Assistant Secretary (1)

Declared unopposed

 Aishwarya Prasad (982512)

Honorary Assistant Treasurer (1)

Declared unopposed

 Rama Mamidi (601812)


Committee Member (9)

Up for election


 Andrew Coates (96801)

  Watana Chong (213119)
  Rakesh Sharma Mahalingam (4920100)
  Jian-Yuan Lee (5823799)
  Sanjay Singh Rawat (2045563)
  Lee Koon Chua (1205202)
  Alicja Kocanda (4945057)
  Anna Maria Caber (1846738)
  Marco Chung (1258662)
 Ruchi Singhal (4616850)

Honorary Auditor (2)

Declared unopposed

Katharina Baudouin-Goerlitz (6097532)
 (ADDED on 27/03/20 - see update from 27/03/20 at the end of this page)

Trustee (4 out of 5)

N/A

 none

Ms. Zineb Boucher
Election Committee Chair 2020 
together with Kiran Kumar Appana and Wei Wang from Election Committee 2020
based on information received from Nomination Committee 2020
PMI Singapore Chapter 
 


>> UPDATE PUBLISHED ON 24 MARCH 2020 
 

1. Candidates and Nominations

The NC did not receive any nominations for the two vacant positions of Honorary Auditor. We are therefore doing an additional call for volunteers to please support the chapter and submit their nominations for this one-year term.

Please utilise the originally prescribed nomination form (download from here) and kindly note that:

  • this additional nomination call is only for Honorary Auditor candidates;
  • the new deadline for said nomination submission is 7pm on Thursday, 26 March 2020 (SGT);
  • instructions are in the file; 
  • since we are re-using the form that was originally prescribed by the Executive Committee, do not be alarmed by the previous deadline listed in the file itself;
  • any successful candidates will be announced on our website. 


What is more, there were no candidates for the Board of Trustees and there are up to four vacant positions. Given the constitution stipulations in reference to those positions, the Chapter will arrange to make another call specifically for Trustee nominations after the AGM 2020.


Candidate profiles for other positions are detailed on Chapter's website ( www.pmi.org.sg ) and names are listed in the 20 March 2020 update above.

 

2. e-Voting Details

Eligible* members will be sent a personalised email from noreply@votenet.com with their own unique e-voting link / login details after 0.01am on Sunday, 29 March 2020. One can cast their vote upon receipt of their email.

>> Please remember to check your spam/junk folder if you can’t find it.

e-Voting is possible until 8.00pm on Tuesday, 31 March 2020 (SGT) and is the only mode to vote.

The voting platform is not difficult to use, however feel free to refer to a guide we prepared especially for you: download from HERE

We would also like to confirm that the election page link is indeed this: https://eballot4.votenet.com/pmichapter.

The results of this vote will be announced by the Election Committee at the AGM itself.

* Anyone with their PMI Singapore Chapter membership valid at 9am on 28 March 2020 and at least until 31 March 2020 is eligible to vote.

 

3. Agenda for (online) AGM
(announced 7 days prior to the general meeting as prescribed in the constitution)

Call Meeting to Order
Approve last year’s AGM Minutes of Meeting
President’s Report
Treasurer’s Report
Introduction of Nomination Committee
Introduction of Election Committee

Any Other Business (AOB)

- incl. AOB item requested by a chapter member asking what the process is to select/approve AGM AOB items

Election Results and Introduction of the 2020-2021 Executive Committee Members
Conclusion of AGM

 

4. Other Documents

  • NEW: President's Report 2020: download from HERE
  • NEW: Final Audit for Financial Year 2019 - signed report: download from HERE
  • PMI Singapore Chapter Constitution: download from HERE
  • AGM 2019 Meeting Minutes: download from HERE

 

5. AGM (online) Location  

Access details were emailed directly to members today (24 March) and will be resent for convenience again closer to the AGM. Understandably, we do not publish such details in public domain.

Kindly note that the 2 Leadership PDUs will be earned only by certified members who pre-register on this page by 30 March 2020 to attend the AGM online and are present. (This is to say that PDUs will not be credited to those who attend the meeting but have not pre-registered - and of course this is applicable only to those who have a PMI certification to maintain.)


>> UPDATE PUBLISHED ON 27 MARCH 2020 

We are pleased to announce the final results of the extended nomination process for Honorary Auditor as follows:

  • Executive Committee (EC) term 2020-21 nomination form submission deadline was extended in order to find candidates for Honorary Auditor role, the new deadline was Thursday, 26 March 2020.
  • Nomination Committee (NC) 2020 received a total two (2) nomination forms by 26 March 2020.
  • NC scrutinised the forms in accordance with the SPMI Constitution.
  • As a result, one (1) nomination was accepted and one (1) nomination were rejected.
  • NC notified unsuccessful candidate separately with reason(s) for rejection.
  • The decision of the NC is final.
  • NC handed over the final list of successful candidates to the Election Committee 2020 on 27 March 2020 as follows in the table below.

 

Position (number of available positions)
Election / Unopposed

Candidates (PMI ID)

Honorary Auditor (2)

Declared unopposed

 Katharina Baudouin-Goerlitz (6097532)

 

Ms. Zineb Boucher
Election Committee Chair 2020 
together with Kiran Kumar Appana and Wei Wang from Election Committee 2020
based on information received from Nomination Committee 2020
PMI Singapore Chapter 


 

Event Properties

Event Date 31-03-2020 7:00 pm
Event End Date 31-03-2020 9:00 pm
Registered 192
Cut off date 30-03-2020 11:55 pm
No. of Strategic PDUs N/A
No. of Technical PDUs N/A
No. of Leadership PDUs 2
Location Online Meeting
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